Please submit samples as soon as possible after collection, as degradation can affect testing quality.
- Complete a New Client Form.
- Contact us if unsure if you are already a client or not.
- Download and fill out the relevant VPDS submission form. Submission forms.
- Ensure all fields are completed, including animal details, test requests, and contact information.
- Include: animal name/ID, sample type, date of collection, and your name/clinic.
- ALL samples must be clearly labelled.
- Package using a triple packaging system that includes:
- Primary receptacle: the tube, vial or other leak-proof container with the specimen.
- Secondary packaging: a sealed, leak-proof bag or container (including cushioning and other materials) that fully encapsulates the primary receptacle.
- Outer packaging: a strong outer package for shipping or transit.
- Place samples in a sealed biohazard bag. Absorbent material can be added for padding
- Keep samples chilled (but not frozen) unless otherwise specified.
- If ice packs are used, samples should not be in direct contact with them.
- Paper towels can be used to separate samples from ice blocks.
- Notes: Do not pack formalin-fixed tissue samples with other samples – especially with cytology slides – as formalin fumes will damage cellular detail.
- Place the completed submission form in the outer pocket of the biohazard bag – not inside with the samples.
- Drop-off: Bring samples to the VPDS Laboratory during business hours (Monday to Friday, 9 AM–5 PM).
- Make sure you know which laboratory you are submitting to (Sydney or Camden).
- Australia Post (and other couriers) accepts Biological Substances, Category B or non-infectious substances in domestic post. Samples must be assigned to UN 3373 “Biological Substance, Category B” and packaged using the triple packaging system mentioned above.
- Uber or other taxi apps may also be used.
- Address packages to the relevant VPDS laboratory.
- For urgent samples, special tests, or large submissions, please call the lab in advance.